Privacy by design. VILEXI currently uses no advertising trackers or audience analytics. A job draft stays on the advertiser's device until the advertiser starts secure checkout.
01Controller and scope
The controller responsible for VILEXI is Sascha Gallinat Vilekzi, operating under the VILEXI brand, Hauptstrasse 21, 8280 Kreuzlingen, Switzerland. Contact: support@vilexi.com.
This policy applies to vilexi.com, paid job-listing services, direct application delivery and communications with VILEXI. It is based on the Swiss Federal Act on Data Protection. Where the EU or UK GDPR applies to a particular activity, VILEXI also respects the applicable requirements under those laws.
02Data we process
| CONTEXT | DATA |
|---|---|
| Website use | IP address, date and time, requested page, browser/device and request or security metadata. |
| Advertiser draft | Job title, description, location, schedule, requirements, company name and business email. |
| Checkout and billing | Contact and billing details, selected product, payment status, transaction identifiers, tax information and fraud-prevention data. Stripe—not VILEXI—receives full card or bank-account details. |
| Direct applications | Name, role, company, business email, optional phone and website, country, proposed system, profile link, capabilities, fit and availability. |
| Support | Contact details, message, related order or application reference and information you choose to provide. |
Do not submit health information, identity documents, financial data, trade secrets or other sensitive personal data in a job description or application.
03Purposes and legal bases
VILEXI processes personal data to provide the website and requested services; prepare and perform contracts; deliver applications; manage checkout, billing, refunds and support; prevent misuse and fraud; comply with legal duties; and establish, exercise or defend legal claims.
Depending on the context, processing is based on performance of a contract or pre-contractual steps, your request or consent, compliance with legal obligations, and VILEXI's legitimate interests in operating a secure and reliable B2B service. Consent may be withdrawn for future processing at any time.
04Direct applications
No account is required. The application is first displayed for review in your browser. Nothing is transmitted until you select the forwarding checkbox and press the final send button.
VILEXI stores the complete application securely so the named advertiser can review it in its employer dashboard. VILEXI also uses Brevo to send the application directly to that advertiser and a separate copy to the applicant. VILEXI receives no hidden inbox copy. The advertiser is an independent controller for its assessment, communications and retention; its own privacy information applies.
VILEXI also processes a technical fingerprint, request identifier and delivery status to prevent duplicates and provide a reliable application record. The applicant's IP address is used temporarily for rate limiting, normally for no more than 10 minutes. Brevo may retain message and delivery metadata under its own retention rules.
05Stripe payments
VILEXI uses Stripe for hosted checkout, recurring billing, signed payment confirmation, fraud prevention and refunds. When an advertiser starts checkout, VILEXI stores the selected plan, job listing and business contact details so the order can be matched securely to Stripe's payment status. Stripe processes the information entered in Checkout and may set its own necessary cookies or similar technologies. VILEXI may prefill the advertiser's business email.
Stripe may act as an independent controller for parts of its payment, compliance and fraud-prevention services. VILEXI receives or can access customer, payment-status and transaction records, but not full card numbers or bank credentials. See Stripe's Privacy Policy.
06Local storage and cookies
VILEXI currently does not use advertising cookies, cross-site tracking or audience analytics. The advertiser flow uses local storage to save the job draft and selected plan on the device while the form is being prepared.
The locally stored draft is transmitted to VILEXI only when the advertiser actively starts secure checkout. VILEXI removes the local copy after confirmed payment; it can also be removed by starting over or clearing browser data. External services reached from VILEXI, including Stripe, apply their own cookie practices.
07Recipients and service providers
- Advertisers, when an applicant expressly requests direct delivery.
- Brevo, for transactional application emails and delivery metadata.
- Stripe, for checkout, billing, tax, fraud prevention and refunds.
- Cloudflare and VILEXI's hosting providers, for website delivery, security and operational logs.
- Professional advisers, authorities or courts where required by law or necessary to protect legal rights.
VILEXI does not sell personal data.
08International transfers
VILEXI is based in Switzerland and uses providers with operations and infrastructure in Switzerland, the EEA, the United Kingdom, the United States and other countries. Data may therefore be processed outside your country of residence.
Where a destination is not recognised as adequate, VILEXI or the relevant provider relies on recognised standard contractual clauses, contractual and technical safeguards, or another permitted transfer mechanism. Details may be requested from VILEXI.
09Retention
Personal data is retained only as long as needed for its purpose, disputes, agreements and legal obligations.
- Browser-stored drafts remain under the user's control as described above.
- Unpaid checkout drafts marked pending, expired or failed are normally deleted by VILEXI after 30 days.
- Paid listing, contract, invoice and transaction records may be retained for ten years where required by Swiss accounting or tax law.
- Applications and their delivery records are retained while needed for application management, support, fraud prevention and legal claims. Applicants may request deletion subject to legal obligations and legitimate retention needs.
- Short-lived rate-limit records in VILEXI's volatile memory normally expire within 10 minutes.
- Support correspondence is kept as long as needed to handle the request and protect legitimate interests.
Providers and advertisers apply their own retention periods. Backups or legal holds may delay final deletion where necessary.
10Your rights
Subject to applicable law, you may request information, access or a copy, correction, deletion, restriction, data portability, or object to certain processing. You may also withdraw consent for the future.
Send requests to support@vilexi.com. VILEXI may verify your identity and may retain information where permitted or required. You may complain to the Swiss Federal Data Protection and Information Commissioner (FDPIC) or, where applicable, your local data-protection authority.
11Security
VILEXI uses reasonable technical and organisational safeguards, including encrypted transmission, input validation, same-origin controls, rate limiting, restricted secrets and data minimisation. No internet service can guarantee absolute security.
12Children and automated decisions
VILEXI is a business service and is not directed to children. VILEXI does not knowingly collect children's personal data and does not currently make decisions producing legal or similarly significant effects solely through automated processing.
13Changes to this policy
VILEXI may update this policy when the service, providers or legal requirements change. The effective date and version above identify the current text. Material changes will be communicated through the website or another appropriate channel.